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Scheduling - Frequently Asked Questions

How do I check the availability of a room?

You can call (909) 537-5962 and speak with one of our scheduling representative or come by the Santos Manuel Student Union Scheduling Office, room 202.

What are the costs for a room?

Prices vary by chartered organizations, departments, and off campus groups. There are potential costs for the following areas: facility charges, set up fees, audio visual technicians, building manager, dance floor, and heating and air conditioning. For an estimate, please call the scheduling office at (909) 537-5962.

Can we tape things on the wall?

No, because the tape chips the paint. For decoration regulations contact the scheduling office. Decorations must be approved by the Scheduling Department prior to the event.

When will I receive a confirmation?

Confirmations will be emailed upon completion of receiving the Facility Use Request form.

How do I obtain the Facility Use Request form?

The form can be retrieved here (Facility Use Request Form), in the Scheduling Procedure section of this website, in the Scheduling Office (room 202 in the SMSU), or by calling the SMSU Scheduling office at (909) 537-5962 and having it faxed to you. Once the form is complete, please bring it to the Scheduling Office (room 202 in the SMSU) or fax it to (909) 537-5951.

When and how do I pay for my event?

Chartered student organizations and Department groups pay upon completion of their event. An invoice will be forwarded to the address listed on the Facility Use Request form. Off campus entities are required to pay all costs prior to the event. A deposit of ½ the total of the cost of the event is required to hold the room. The remaining balance is due one week prior to the event.

Once you receive your invoice, please take it, along with your payment, to the Santos Manuel Student Union Administrative office located in SMSU room 222. They will process your payment and give you a receipt. Checks should be made out to the Santos Manuel Student Union. For any further questions regarding payment, please contact the Scheduling office at (909) 537-5962.

How do we coordinate food in the SMSU?

Campus Dining has exclusive rights to food on the CSUSB campus. They will work with your ideas and budget to create a fitting menu for your event. They are located in the Upper Commons in room 219 and can be reached at (909) 537-5916.
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About Scheduling

An overview of the SMSU Scheduling Department.

Event Facilities

A rundown of SMSU rooms and facilities that are available for reservation.

Scheduling Procedures & Forms

Provides deatiled information on the process of reserving a room and other procedures. This is also where you will find our online and printable scheduling request forms.

Frequently Asked Questions

Visit the CSUSB dining website to learn more about Dining Options, Meal Plans and more.
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