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Scheduling Procedures

How to Schedule an Event for a Campus Department:

The Santos Manuel Student Union Scheduling Office has recently updated their scheduling system in order to streamline reserving event spaces on campus. The updated scheduling system will let you check room availabilities and request space online through the EMS WebApp.

Log on to the Event Management System (EMS) via your MyCoyote Portal or go to the EMS Web App. Your log in credentials are the same as your CSUSB/MyCoyote credentials. Please follow the detailed instructions in these user guides.

Please pay special attention to the following notes:
  • The times you enter in the Date & Time on the first page of the template are your overall reservation/room access times, not your event times. Event times will be entered later in the reservation process on the Event Details page.
  • If you are requesting multiple dates and/or rooms, please skip the services/equipment request section. These should be added after your initial space request has been submitted. See the user guide for instructions.
  • If you are changing your access or event time, please do not change the times in EMS. Please email Jenny Puccinelli at jpuccinelli@csusb.edu to request this change.

For Campus Departments, you will receive a confirmation email after your event has been approved, normally within 2 – 3 days.


How to Schedule an Event for a Chartered Student Organization:

The Santos Manuel Student Union Scheduling Office has recently updated their scheduling system in order to streamline reserving event spaces on campus. The updated scheduling system will let you check room availabilities and request space online through the EMS WebApp.

Log on to the Event Management System (EMS) via your MyCoyote Portal or go to EMS Web App. Your log in credentials are the same as your CSUSB/MyCoyote credentials. Please follow the detailed instructions in these user guides.

Please pay special attention to the following notes:
  • The times you enter in the Date & Time on the first page of the template are your overall reservation/room access times, not your event times. Event times will be entered later in the reservation process on the Event Details page.
  • If you are requesting multiple dates and/or rooms, please skip the services/equipment request section. These should be added after your initial space request has been submitted. See the user guide for instructions.
  • Chartered student organizations MUST list their advisor as the second contact. The Office of Student Engagement will not approve your request if this is not done.
  • If you are changing your access or event time, please do not change the times in EMS. Please email Jenny Puccinelli at jpuccinelli@csusb.edu to request this change.

For Chartered Student Organizations, after your request is submitted, it is routed to the Office of Student Engagement (OSE) for approval. After OSE approval, the request is routed to the Scheduling Office for final approval. You will receive a confirmation email after your event has been approved. The length of time it takes to receive a confirmation depends on when OSE approves your request.

About Scheduling

An overview of the SMSU Scheduling Department.

Event Facilities

A rundown of SMSU rooms and facilities that are available for reservation.

Scheduling Procedures

Provides deatiled information on the process of reserving a room and other procedures.

Frequently Asked Questions

View SMSU Scheduling Frequently Asked Questions

Contact Scheduling

Phone: (909) 537-5962
Location: SMSU 223
Email: smsuevents@csusb.edu
Santos Manuel Student Union | 5500 University Parkway, San Bernardino, CA 92407-2318
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